Organization: Theatre Under The Stars Mission: /
Job Title: Executive Assistant Salary:
Location: Houston Posted on:
Contact: HR Email:
Description: JOB PURPOSE The Executive Assistant and Board Liaison positon is responsible for performing a variety of administrative and support tasks, conserving and facilitating the effective use of the Senior Executive team’s time, and exercising discretion and independent judgement to ensure the smooth and efficient operation of the office of Executive Management and The Board of Directors. The Executive Assistant exercises a wide degree of creativity and latitude to effectively perform the duties of the position. DUTIES AND RESPONSIBILITIES •Performs administrative duties on behalf of the ED and AD including: managing incoming/outgoing mail, fielding calls, schedule management, supply orders, credit card reconciliation, addressing IT issues, travel arrangements, file and binder maintenance. •Maintains and distributes various reports on daily, weekly and/or monthly basis. •Records minutes of various meetings and distributes as required. •Assists with the preparation of materials required for Board meetings (coordinating the process for dissemination with the Governing Board Chair and AD and ED). •Maintains records of all Board meetings including the agenda, minutes and attachments •Serves as liaison to the Board of Directors
Skills: QUALIFICATIONS •3+ years administrative assistant experience with executive/senior management teams; Bachelor’s degree in business administration, communications or related fields viewed favorably •Experience in Non-Profit and/or Musical Theatre/Fine Arts organizations preferred •Excellent knowledge of Microsoft Office and related applications •Professional phone etiquette •Strong interpersonal skills to effectively communicate with staff, board members and community leaders. •Impeccable organization skills and ability to handle confidential and sensitive correspondence •Ability to communicate effectively and persuasively in oral and written communication on an interpersonal or group level. •Ability to listen effectively to assist staff and volunteers in identifying and resolving challenges. •Ability to manage multiple priorities to ensure work is completed in a timely and productive manner. •Ability to work in a fast-paced environment and maintain a sound perspective, essential for maintaining healthy relationships with co-workers. •A positive attitude and an earnest interest in providing good customer service •Exemplary attention to detail and accuracy. •Strong commitment to diversity and inclusion. •Ability and commitment to working with diverse groups in terms of gender expression, race, sexual orientation, religion, ability, age, class and immigrant status.
Education: Bachelors
Yrs Experience: 2-3
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